Budget you set, checked continuously
Put a ceiling on the case and the best standing offer is measured against it — over or under, at a glance, as replies come in.
AI procurement, end to endSay what you need to buy.
Say what you need to buy.
weTender runs the tender.
It turns a sentence into a proper specification, finds suppliers who actually sell the thing, writes to them in their language, reads the replies, puts every offer in one table — and negotiates only as far as you allow.
No procurement department requiredSlovak, Czech, EnglishEvery step on the record
“We need 40 stackable warehouse crates, 60 litre, food-safe plastic, delivered to Žilina before the end of March. Budget around €1,800.”
Extracted specificationEditable
- Item
- Stackable crate, 60 l
- Material
- Food-safe plastic (HDPE)
- Quantity
- 40 pcs
- Budget
- €1,800 ≈ €45 / unit
- Deliver to
- Žilina, SK by 31 Mar
- Market
- sk / sk search & outreach language
Finding suppliersInquiries sentNegotiatingOrdered
How it works
Five steps that normally take a person three weeks
Every case runs the same path, and you can stop it, edit it, or take over at any point. Nothing leaves your workspace without a status you can see.
- 01
Describe it, don't fill in a form
Write what you need the way you'd tell a colleague — in Slovak, Czech or English. The assistant asks only about what's genuinely missing, then writes the specification back to you. Every extracted field stays editable; nothing is searched until you say go.
Draft specAttach a list — PDF, XLSX, CSV, a photo of a request sheet. Multi-item lists split into one case per item.
- 02
Find suppliers who actually sell it
Search runs in your target market and in your language, and every result is checked against your specification — the actual product, at a price that holds per unit. For suppliers you don't already work with, a contact to write to is found too.
Finding suppliersFiltered out: accessories, services, used goods, marketplace noise.
- 03
One inquiry, written properly, sent to all of them
One inquiry is drafted in the supplier's language, and it asks for everything you'll need to compare the answers later — price, availability, delivery and commercial terms. You read it, edit it, and only then does it go out to the whole shortlist.
Inquiries sentYou approve the text before the first send.
- 04
Read the replies for you, compare them side by side
Answers arrive as ordinary email — in whatever format each supplier felt like sending — and come back as comparable offers. The case shows who was contacted, who replied, and where the best offer stands against your budget.
Offers inSort by price, lead time or status — and message several suppliers at once.
- 05
Negotiate on a short leash, then order
Follow-ups push on price, delivery date and quantity — and only those. Anything outside the concessions you pre-approved stops and waits for you. When you accept an offer, the purchase order is generated from the thread it came from.
OrderedIdle cases don't rot — a case with no movement is flagged and proposed for closing.
The case file
Every quote you chased by email, in one row each
The offers you'd normally reconstruct from a mailbox — different formats, different VAT assumptions, half of them in a PDF attachment — arrive as one comparable table.
Stackable crate, 60 l · 40 pcsNegotiating
Contacted14
Replied9
Best vs budget−€284
| Supplier | Unit price | Qty | Lead time | Total excl. VAT | Thread |
|---|---|---|---|---|---|
| Kovoplast s.r.o.Trnava, SK | €37.90 | 40 | 6 days | €1,516.00 | Accepted |
| Delta IndustrialBrno, CZ | €39.20 | 40 | 4 days | €1,568.00 | Counter-offer |
| Barex TradingBratislava, SK | €41.50 | 40 | 9 days | €1,660.00 | Discount asked |
| Plastika NordOstrava, CZ | €44.00 | 40 | 3 days | €1,760.00 | Awaiting reply |
| Hansen VerpackungWien, AT | €48.30 | 40 | 12 days | €1,932.00 | Over budget |
One thread per supplier
The full correspondence stays readable — what was asked, what came back, and what you approved along the way.
An audit trail, not a mailbox
Every state change and every message is recorded against the case — which matters when someone asks, six months on, why that supplier won.
Control
You decide how much rope the assistant gets
Automation in purchasing is only useful if it can't surprise you. Each case runs in one of three modes, and you can change it mid-case.
Manual
The assistant drafts; nothing is sent until you press send. Useful for a first case, or a supplier relationship you want to handle personally.
Approval required
Work runs on its own up to the moment something leaves the building. Outgoing messages queue for a one-click approve or dismiss.
Full auto
Routine follow-ups go out unattended — still bounded by the concessions below. Anything outside them drops back to you.
A negotiator that can only say the things you allow
Even on full auto, outgoing negotiation is limited to a pre-approved set of moves. Ask for a discount, a better delivery date, a different quantity — fine. Anything beyond that vocabulary is not improvised: the case pauses and asks you.
discountdelivery datequantitynew terms → youcommitments → you
Supplier directory
Bring the suppliers you already trust
weTender finds suppliers you don't know yet — but it starts with the ones you do.
Your list, in the workspace
Import the supplier list you keep today. From then on it sits alongside whatever the search turns up, in one directory.
Categorised — by you, or for you
Sort suppliers into categories yourself, or have them suggested and confirm. Categories are how a new case knows which of your suppliers to ask.
Contacts that stay current
Contact details gathered during outreach stay with the supplier, so the next case starts with someone to write to.
Who it's for
Organisations that buy regularly, without a buying department
Small and mid-sized companies
Purchasing is somebody's fourth job. weTender does the chasing — sourcing, inquiries, comparison — so that job takes an afternoon instead of a fortnight.
Owners and executives
See what was asked, who answered, and why one offer won, without sitting in the middle of the email traffic yourself.
Larger organisations
Standardise how tenders are written and how offers are compared across departments, and keep the record consistent when volumes rise.
Public institutions
Rule-based supplier selection with a complete digital trail behind every decision — the part that usually costs the most time to reconstruct.
Suppliers and vendors
Answer a clear inquiry that already states quantity, deadline and terms, in your own language, and get a decision instead of silence.
Teams with an ERP
Cases, offers and orders are available over an API, so an accepted offer doesn't have to be retyped into the system you already run.
Pricing
Try it first. Talk about price when it's worth it.
What weTender costs depends on how much you buy and how many people work in it, so it's quoted per organisation rather than off a price list. Finding out whether it works for you doesn't cost anything.
Create an account and run a real case
No quote, no sales call first. Pick something you actually need to buy, open a case, and judge it on the offers that come back.
Ask us for a quote
When you want to put real purchasing volume through it, tell us how you buy and we'll price it for your organisation.
Open one case and watch it run.
Start with something small you need to buy this month — an account is free, and you don't need a quote to find out whether it beats doing it yourself.